Faculty Vacation LOU - Transition Guidelines

Good Afternoon,

Following the March 12, 2024 communication regarding the rescission of the vacation Leave of Understanding (LOU) for faculty, please find the following guidance to help with the upcoming transition period:

• Faculty intending to take time off between now and May 24, 2024, are encouraged to promptly engage in discussions with their Dean or Associate Dean (AD). Upon approval, faculty are requested to promptly submit a leave request in self-service.

• The self-service leave request system will close at the end of the day May 10, 2024. Subsequently, a report will be generated and shared with each center, advising which faculty members have time to make up.

• All vacation time taken during the academic year (August 28, 2023, to May 24, 2024) is to be made up by June 30, 2024. Faculty and administration are urged to work together to determine when this time will be made up.

• Faculty unable to make time up by June 30, 2024, are advised to discuss options with their Dean or AD to determine alternative plans. These situations will be treated as exceptions and require prior approval. All time must be made up before the start of the next academic year.

• Faculty who did not take time off during the current academic year and have not submitted a vacation request for the summer will not be required to do anything.

• Faculty who did not return to campus on August 28, 2023 (off-cycle) of the current academic year, will be reviewed separately to determine the best course of action.

Please don’t hesitate to reach out to Human Resources if you have questions.  Thank you.